Assistant Manager/Manager – Administration

Assistant Manager/Manager – Administration

Location: New Delhi, India

Breakthrough is looking for Assistant Manager/Manager – Administration, who would be working closely with Director –Finance & Administration. The Assistant Manager/Manager – Administration will be responsible for Breakthrough’s administrative work, procurement, vendor management, the specific job responsibilities will include:

Job Description

1 – Administrative Work

• Supervise Delhi office administrative requirements – including monthly maintenance and charges, maintenance, floor space management, office supplies and stationery.

• Advise state offices on admin matters, as and when required

• Purchase and dispose of Assets as required

• Ensure basic IT systems requirements, maintain IT and other equipment in office or issued to staff.

• Control issue and retrieval of IT and other equipment to/from staff and maintain records thereof

• Maintain all policies online – available to all staff

• Maintain fixed asset registered with coding and regularly physical verification

2 – Procurement in accordance with Policy

• Assist in raising purchase orders and checking the same

• Obtain/review quotes/ terms of reference

• Preparation of comparative analysis of quotations and obtain approval as per policy

• Preparation of contract/ MOU for vendors, contractors and partners including addendums/extensions, if needed

• Maintain master contracts and open purchase order files

• Maintain records and regularly follow up on credit card for office supplies and travel

• Supervise and help, where required – bookings for travel, meetings, conferences, etc.

3 – Vendor Management

• Managing and maintaining the existing vendors

• Developing new vendors in an ongoing process

• Coordination with vendors for better rates and improved work

• Check vendor bills for specific vendors handled by Delhi office and follow up for regularized payments

• Maintain vendor master with vendor details, history and ratings

4 – Board Meeting

• Prepare and collate Board Book

• Draft resolution as suggested by Finance team and Directors

• Support board members during board meetings

Specific Knowledge, Skill & Experience Required

• 6-8 years of experience in administration.

• Minimum degree required

• Experience in Supply Chain Management.

• In-depth understanding of office management procedures and departmental policies

• Good communication and inter-personal skills.

• Ability to absorb pressure and uncertainty within the organization.

• Excellent communication and writing skills Hindi and English.

• Strong Computer skill (Word, Excel and PowerPoint).

The candidate should have the ability to work in an informal atmosphere. Submit your resume along with a cover letter at [email protected]. Please mention Assistant Manager/Manager – Administration in the subject line. Apply latest by 15th July 2017.

Breakthrough is an equal opportunity employer.  We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, economic status, marital status, veteran status, sexual orientation, or any other legally protected status.

It starts with you